Board Governing Voter Registration/Electoral activities.

Here are the training documents.


Registered voters may be eligible to vote by absentee ballot in person or by mail in the locality in which they are registered to vote (eligibility requirements are listed below). The deadlines for absentee voting may be found on our website under the Election Calendar


Voting An Absentee Ballot In Person:

In-person absentee voting is available at the registrar's office, located at 101 Chalmers Court in Berryville, during regular office hours and additional Saturday hours, following the schedule located under the Election Calendar.

Voters must complete the VA Absentee Ballot Application and show valid photo identification prior to voting the absentee ballot.  (§ 24.2-643 Effective July 1, 2014)

Voting An Absentee Ballot By Mail:

A Virginia Absentee Ballot Application must be completed and submitted for approval to the registrar's office prior to the absentee ballots being mailed.  You may request the registrar's office mail the application to you or you may download the Virginia Absentee Ballot Application from this website or the Virginia Department of Elections' website.  You may also apply for an absentee ballot using the Department of Elections Citizen Portal located on the Virginia Department of Elections' website.  The absentee ballot package will be mailed to the address indicated on the application.

Military Personnel and Overseas Voters:

Military Personnel, their families, and overseas voters are permitted to receive the ballot via email upon request.  Please click the following link for more information:  Email Ballots


Eligibility Requirements To Vote Absentee:

Under Virginia law, a registered voter may qualify to vote absentee if they will be absent from the county on election day for one of the following reasons.  Supporting information may be required.

- Student or spouse of student
- Business
- Personal business or vacation
- Working or commuting to/from home for 11 or more hours between 6AM and 7PM
- First responder (law enforcement, fire fighter, EMT, search & rescue) 
- Disability or illness
- Primary care-giver for a disabled/ill family member confined at home
- Pregnancy
- Confined, awaiting trial
- Confined, convicted of a misdemeanor
- An election official
- Religious obligation
- Active member of Armed Forces, spouse or dependent
- Temporarily residing outside the US
- Presidential/vice-presidential electors only
- Authorized representative of candidate or party

How are the absentee ballots counted?

Absentee Ballots, both in-person and by mail, are tabulated on Election Day in the Central Absentee Precinct (CAP) and are included in the total election results for the county.







Clarke County Office of Elections

Official Election Notice

2012 General Election


Election Date: November 6, 2012

This is an official notice of an election to be conducted in Clarke County on 11/06/2012. You may register to vote and request a regular absentee ballot by using the Federal Postcard Application (FPCA), available at www.fvap.gov or under the forms section on the Clarke County Office of Elections home page.

You can electronically apply for ballots by submitting your FPCA by fax to 540-955-5169 or scanned email attachment to This email address is being protected from spambots. You need JavaScript enabled to view it..  Detailed instructions are provided in the Virginia Voting Assistance Guide, available at http://www.fvap.gov/resources/media/vagVA.pdf or under the forms section on the Clarke County Office of Elections home page.

This notice enables you to identify all of the federal, state, local offices and, if applicable, ballot measures this county expects, as of this date, to be on their 11/06/2012 ballot. (See Virginia State Board of Elections website, What is on my Ballot? available at http://www.sbe.virginia.gov/cms/Index.html)

An Election Notice will be prepared not later than 100 days before a regularly scheduled election that permits absentee voting, and as soon as practicable in the case of a not regularly scheduled Special Election.  As soon as ballot styles are approved, the Virginia State Board of Elections will update its website with the certified candidates for each office and ballot measures that will be on the ballot. For most elections, ballots will be sent at least 46 days before the election to voters that have requested them.  You may request an updated Election Notice be sent to you.

Using a Federal Write-in Absentee Ballot:

This notice may be used to vote a Federal Write-in Absentee Ballot (FWAB). Before using a FWAB, you must first request a regular absentee ballot by using the Federal Postcard Application (FPCA), available at www.fvap.gov or under the forms section on the Clarke County Office of Elections home page. You can electronically apply for ballots by submitting your FPCA by fax to 540-955-5169 or scanned email attachment to This email address is being protected from spambots. You need JavaScript enabled to view it..  Detailed instructions are provided in the Virginia Voting Assistance Guide, available at http://www.fvap.gov/resources/media/vagVA.pdf or under the forms section on the Clarke County Office of Elections home page

Covered military and overseas voters who have not timely received a regular absentee ballot may use the FWAB to register to vote, request an absentee ballot, and vote an official military-overseas ballot.  Your signed and completed FWAB must be received no later than the close of polls on Election Day.  If received later than this day and time, your FWAB ballot normally will not be counted. Federal Write-in Absentee Ballots are available at www.fvap.gov or under the forms section on the Clarke County Office of Elections home page. A FWAB ballot or a regular ballot can only be returned by mail addressed to the voting official for your city or county of voting residence.  Virginia does not allow return of any voted ballot electronically, by email or fax.

Marking a Federal Write-in Absentee Ballot:

When marking a FWAB, for each office for which you wish to vote, write in either a candidate's name or political party designation. For ballot measures or referenda, write either "YES" (you are for the ballot measure or referendum) or "NO" (you are against the ballot measure or referendum). If you indicated you wish to participate in a party primary, you may only vote for the candidates of the party you indicated.

Please contact your local election official to confirm your absentee or voter registration status. You may also visit the Virginia State Board of Elections website to check your Voter Registration and Absentee Voting status from the home page:  http://www.sbe.virginia.gov/cms/Index.html

Please check the website for the VA State Board of Elections (www.sbe.virginia.gov ) for additional information on military-overseas absentee voting.

SBE-465 7.2012 / Clarke

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Electoral Board Meeting

Friday July 21, 2017
9:00 A.M.
Registrar's Office
101 Chalmers Ct.Berryville, VA  22611