Primary Contact:            Sally Sheckels, Payroll and Benefits Coordinator

Phone:                             (540) 955-6173

Fax:                                   (540) 955-0676

Email:                               This email address is being protected from spambots. You need JavaScript enabled to view it.

Business Hours:            Monday-Friday 8:00 AM to 4:00 PM

EMPLOYEES: Click here for an explanation of your W-2 form.

Note to employees:  Employees get paid on the last working day of each month.

 

Forms for New Hires:

To access the New Government Employee Checklist and the required new employee forms, please go to ESS (Employee Self Service).  After log-in, please select resource on the upper right corner of the screen.  Select New Fulltime Gov Employee Docs.  Forms cannot be submitted online.  They must be printed and delivered to payroll, upon employment.

 


The Clarke County Department of Joint Administrative Services has been working with the Clarke County Government and Schools in determining ways to standardize its business practices and improve overall efficiency by integrating a new software package that will include overlapping functionality.   If you have any questions or need any additional information, please contact Mr. Thomas Judge, Clarke County Director of Joint Administrative Services, at (540) 955-6172, or by email at This email address is being protected from spambots. You need JavaScript enabled to view it..

Please see the links below for additional information.


Government Finance Officer's Association (GFOA) Needs Assessment Report

House Joint Resolution No. 645

Commonwealth of Virginia's Data Standards Initiative and Data Strategy (presentation)

Clarke County Computer Applications with Costs






Points of Contact

Contact Name:                Mike Legge

Phone:                             (540) 955-5185

Fax:                                   (540) 955-0456

Email:                               This email address is being protected from spambots. You need JavaScript enabled to view it.


Contact Name:                Pat Wiley

Phone:                             (540) 955-5148

Fax:                                   (540) 955-0456

Email:                               This email address is being protected from spambots. You need JavaScript enabled to view it.

Additional Information


  • A centralized purchasing office that handles procurement for Clarke County Government, Schools, and Sanitary Authority; part of the Department of Joint Administrative Services.



Click here to see Clarke County Current Solicitations





Purchasing Policies and Procedures

The purpose of this the Clarke County Purchasing Policies and Procedures is to establish policies and procedures that will be used in the procurement of all goods and services for Clarke County Government and Schools.  By establishing clear policies and procedures, the County is embracing the fundamental obligation to ensure the general public that all procurement is being done in accordance with applicable laws and specifically, the Virgina Public Procurement Act of the Code of Virginia.

Purchasing Policies and Procedures



General Terms and Conditions

The Clarke County's General Terms and Conditions shall be a part of every Purchase Order and contract. 

Clarke County General Terms and Conditions



Insurance Requirements


Any vendor planning on doing work on any property owned by the Clarke County Government, Schools, and/or Sanitary Authority must have a Certificate of Insurance on file at the Clarke County Procurement Office before beginning such work.  Please see the link below to review our insurance requirements.

Insurance Requirements






The Central Procurement Office maintains a vendors list that includes a list of companies and a brief description of the respective services they provide and/or the items that they sell.  Although the County attempts to notify vendors on the vendors list of upcoming and current soliciations, the County makes no guarantee that vendors will be notified of every solicitation and vendors shall have no recourse for not being notified.  All formal solicitations are advertised on the Clarke County website.

To be added to the Clarke County vendors list, vendors shall prepare a brief letter that explains its company's products and/or servcies on company letterhead and mail it to:

Attn: Vendors List
Clarke County Purchasing Department
129 Ramsburg Lane
Berryville, VA 22611

Please be sure to include your contact information (name, address, phone number, fax number, and email) in the letter.




The Clarke County Procurement Office is responsible for disposing of items that are no longer needed by the County.   After a specific department disposes of an item, our first step is to offer the item to other deparments in the County.  If it is determined that no other department can utilize the item, the item is advertised for public auction.

Please click on the link below to see current surplus items available for bidding.

Clarke County Surplus

Note that all of our terms and conditions pertaining to the sale of surplus can be seen on the above link.




The following forms are forms for Clarke County employees use.

Central Store Requsition

Delegated PO Form - Order totaling $800 or less

Requisition Form - Order totaling over $800

Change Order





Primary Contact:            Emily Johnson, Accounts Payable Specialist

Phone:                             (540) 955-6171

Fax:                                   (540) 955-0676

Email:                               This email address is being protected from spambots. You need JavaScript enabled to view it.

Business Hours:            Monday-Friday 8:00 AM to 4:00 PM

Additional Information


The Accounts Payable Office processes payments to vendors twice a month, during the middle and end of each month.  Payments can be made by check or ACH/EFT.  Please contact Emily Johnson at (540) 955-6171 or by email at This email address is being protected from spambots. You need JavaScript enabled to view it..

Employee Forms


Travel and Mileage Reimbursement Form

Commonwealth of Virginia Travel Regulations

 

Contact Information


Contact Name:                    Thomas J. Judge, Director

Phone:                                  (540) 955-6172

Fax:                                        (540) 955-0676

Email:                                    This email address is being protected from spambots. You need JavaScript enabled to view it.


Contact Name:                     Annette Gilley, Accountant

Phone:                                   (540) 955-6170

Fax:                                         (540) 955-0676

Email:                                     This email address is being protected from spambots. You need JavaScript enabled to view it.


Contact Name:                     Brenda Bennett, Accountant

Phone:                                   (540) 955-6156

Fax:                                         (540) 955-0676

Email:                                     This email address is being protected from spambots. You need JavaScript enabled to view it.






Click on the following link to review the County's Fiscal Policy.

Clarke County Fiscal Policy


 

 

Click on the following links to review past financial audits.
2008 Financial Audit
2008 Correction Note

2009 Financial Audit
2009 Governance Letter
2009 Management Letter

2010 Financial Audit

2011 Financial Audit

2012 Financial Audit

2013 Financial Audit

2014 Financial Audit

2015 Financial Audit

2016 Financial Audit




Click on the following links to review budgets for the current fiscal year and previous fiscal years.

Government

Fiscal Year 2018 Budget-Government
Fiscal Year 2018 Tax Rate Resolution

Fiscal Year 2017 Budget-Government
Fiscal Year 2017 Tax Rate Resolution

Fiscal Year 2016 Budget-Government
Fiscal Year 2016 Tax Rate Resolution

Fiscal Year 2015 Budget-Government
Fiscal Year 2015 Tax Rate Resolution

Fiscal Year 2014 Budget-Government
Fiscal Year 2014 Tax Rate Resolution

Fiscal Year 2013 Budget-Government
Fiscal Year 2013 Tax Rate Resolution

Fiscal Year 2012 Budget-Government
Fiscal Year 2012 Tax Rate Resolution

Fiscal Year 2011 Budget-Government

Fiscal Year 2010 Budget-Government
Fiscal Year 2010 Tax Rate Resolution

Schools

Fiscal Year 2017 Budget-Schools

Fiscal Year 2016 Budget-Schools

Fiscal Year 2015 Budget-Schools

Fiscal Year 2014 Budget-Schools

Fiscal Year 2013 Budget-Schools

Fiscal Year 2012 Budget-Schools